Grant Management
This section offers key information on the expectations for grantees, ensuring they have the guidance needed to successfully manage and deliver their grant.
Reporting
Grantees are required to submit regular narrative and financial reports using the required templates. The reporting schedule will be outlined in your contract with Elrha and include the financial, and final and interim narrative reporting templates as annexes. Shortly before or as a project ends, grantees will also be expected to submit an asset register.
In addition to reports, grantees are expected to be in email contact with their Elrha focal point and updates may be requested via online meetings throughout the project period. Grantees are expected to inform their focal point of any changes to the project as soon as they become aware of them.
Risk management
Undertaking work in humanitarian contexts can be challenging and requires risks to be planned for, managed and mitigated where possible. Grantees are required to submit a risk register at the outset, and then annually (if the project is longer than 12 months) for the remainder of the grant period. We may ask that the risk register is updated more regularly should the circumstances of your project change.
Communications
Grantees are expected to share updates about their project for external audiences. The communications annex attached to the contract outlines the communications requirements for your grant. Further communications guidance will be provided during your onboarding and will differ according to the type of funding that you receive.
Templates and resources
Frequently Asked Questions (FAQs)
Read our Frequently Asked Questions (FAQs) to find out more about our incident reporting process.
Payments are made to the bank account agreed at the contracting stage, unless you inform us that a change needs to be made. Our R2HC Seed Funding payments are made in arrears, after the initial period is complete. For other projects/studies, the first payment for is usually sent within 21 days of signing the agreement. Depending on your location and the way funds may be routed by intermediary banks, from our experience funds can take up to a further seven days to reach your account. Subsequent payments are contingent on us receiving and signing off project/study reports. If you have any queries on your payments, please email us through your relevant programme contact.
You’ll be assigned a contact within the R2HC who will keep up to date with the progress of your study and be on hand for any queries. You must contact them if: You need to change key aspects of your study (eg, timeline, budgets, locations, outcomes). You need to change a key member of your team (we may need to conduct further vetting checks in this instance). They will then guide you through the relevant process. If you don’t know who your programme contact is, please email r2hc@elrha.
Explore More Guidance
Find additional guidance to support your application process: